Mid-Atlantic HERC

The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.

The Stanford Division of Interventional Radiology Division is seeking a Residency Coordinator 2 to administer and support the operations of the Integrated Interventional Radiology (IR) Residency. The program is designed to prepare trainees for a career in Interventional Radiology, a field which specializes in minimally invasive surgery and has been described as the surgery of the new millennium. This person will maintain program activities and tasks, ensure that important deadlines are met, and guide program policy creation and implementation. Key program activities include organizing recruitment, evaluation, and selection of new residents, coordinating residency training activities, and serving as a liaison between the residency program and other programs and training sites, Stanford Graduate Medical Education Office (GME), and Accreditation Council for Graduate Medical Education (ACGME). This position provides critical administrative support and educational coordination to the Program Director and between the Program Director, attending physicians, residents, and institutional and administrative offices including Stanford GME, ACGME, and American Board of Radiology (ABR). There are two residency programs in the IR division, and the candidate will work closely with the other program coordinator to support the IR residents. The appropriate candidate will demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely flow through. Competitive candidates will be highly organized, extremely detail-oriented, professional and diplomatic, and able to coordinate multiple assignments with fluctuating priorities independently.

Please visit the IR Integrated Residency website: https://med.stanford.edu/ir/education/ir-residency/program-overview.html

Duties include*:

• Independently implement, administer and evaluate day-to-day activities of residency program by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.
• Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME - Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.
• Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
• Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
• Manage the residency and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
• Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.
• Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
• Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows' rotations through other clinics; recommend actions to be taken if goals are not being met.
• May assist with budget activities for various residency activities, including monitoring expenses.
• Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

* - Other duties may also be assigned.