Mid-Atlantic HERC

We are seeking an Events Coordinator who will support the Senior Assistant Director, On-Campus Recruitment, and the Assistant Director of Events on all on- campus event programming. This position takes ownership of the event logistics planning throughout the year for prospective and admitted students, as well as the constituents supporting them in the college process (families, counselors, advisors, etc.).    

Specific Duties & Responsibilities

The Position is Responsible For

• Oversight of all aspects of the planning and execution of all on-campus recruitment events, ensuring all logistical details are managed, including, but not limited to space reservations (layouts), facility, catering, transportation, A/V, and all other event-related logistics.
• Co-coordinating additional fall and spring on-campus events for both prospective and admitted students, counselors, and other audiences.
• Assisting with managing relationships with campus partners who help execute events, including (but not limited to): parking, facilities, catering, housing, dining, security, special events, custodial, electrical, grounds, sustainability, recycling, and audio-visual.
• Management of receipts for budgeting purposes.
• Projecting and anticipating needs for day-of event execution and ensuring all colleagues and team members have the materials and training support they require to successfully execute events.
• Serving as manager-on-call for select events or programs within events, as determined in concert with the Senior Assistant Director, On-Campus Recruitment.
• Cross-trained with the visitor center team to support phone lines, front desk, and other daily events as needed.
• Manage space reservations and Undergraduate Admissions requests for Mason Hall.
• Inbox management for relevant programs.
• Support to help manage communications with prospective and admitted students related to events and programming.
• Work with the Senior Visitor Center Coordinator to secure spaces for daily programming.
• Other duties as assigned.

The Ideal Candidate Will

• Think creatively and strategically.
• Maintain a calm temperament, even under pressure.
• Be a forward thinker.
• Have keen attention to detail.
• Be highly detail oriented.
• Be flexible and an active problem solver, both in event logistics and event-related staffing issues.
• Be able to manage complex relationships in a dynamic environment--across departments and across campus.
• Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions.
• Be a team player who is excited to work within a marketing, communications, and events team to create and manage successful events.
• Understand the role successful events play in the success of the office as a whole.
• Provide exceptional customer service.
• Care deeply about the university and its mission.

Special Knowledge, Skills, or Abilities

• Demonstrated interpersonal, organizational, and problem-solving skills required.
• Excellent verbal and written communication skills required.
• Strong attention to detail is essential.
• Some travel is possible.
• Some weekend and evening hours required.
• Previous experience with CRM and project management software preferred.

• High School Diploma/GED required.
• Three years of related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree is strongly preferred.
• Previous work experience in running large student-oriented events, such as Freshmen Orientation at a college or university of Johns Hopkins caliber, is strongly preferred.

Classified Title: Events Coordinator  
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20 - $33.90 HRLY ($52,705 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon - Fri / 08:30am - 5:00pm 
FLSA Status: Non-Exempt 
Location: Hybrid/Homewood Campus  
Department name: Undergraduate Admissions   
Personnel area: University Student Services 

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About Johns Hopkins University

The Johns Hopkins University (JHU) was founded in 1876 as the nation's first research university, dedicated to bringing the benefits of discovery to the world. JHU is the largest private employer in Baltimore and Maryland, making a large economic impact in the city and state. We enroll more than 30,000 full- and part-time students across ten academic divisions, offering in-person and remote learning in over 400 programs. Not only are we located in Baltimore, but we also have a presence in Washington, D.C.

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