Administrative Assistant Landscape Services

Notre Dame, IN, United States
Full-time
VP-Facilities Design & Operations
NIC2

Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description
The Administrative Assistant plays a key role in supporting the daily operations of the Landscape Department by performing a variety of office, record-keeping, and administrative functions. This position works closely with both internal and external personnel, contractors, and campus constituents, serving as the primary administrative contact for the department.

Key Responsibilities include, but are not limited to:

Procurement and accounts payable invoice processing
Maintaining various departmental records
Tracking equipment maintenance records
Managing key records and related documentation
Reporting maintenance issues

This position requires the ability to manage a wide array of responsibilities while maintaining a high level of accuracy, organization, and customer service. The successful candidate will possess strong interpersonal, organizational, analytical, and computer skills to effectively support departmental employees, contractors, and campus constituents.

If you enjoy being at the center of operations, coordinating important administrative functions, and supporting a team dedicated to maintaining and enhancing campus landscapes, this role offers an opportunity to make a meaningful impact every day.

Qualifications
Education Qualifications: High school diploma or GED

Experience: 3 to 4 years experience

Skill Qualifications:

Excellent working knowledge of computers and ability to utilize a variety of software applications.
Strong verbal and written communication and interpersonal skills.
Working knowledge of University processes and policies.
Strong organizational skills.

Additional Information
Application Deadline to Apply: June 12, 2026

Hiring Pay Range: Up to $22/hour | Commensurate with experience

Required Documents: Cover Letter & Resume

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

To apply, visit https://jobs.smartrecruiters.com/UniversityOfNotreDame/3743990013498706-administrative-assistant-landscape-services

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About University of Notre Dame

The University of Notre Dame was founded in November 1842 by Rev. Edward F. Sorin, C.S.C., a priest of the Congregation of Holy Cross, a French missionary order. It is located adjacent to South Bend, Indiana, the center of a metropolitan area with a population of more than 315,000. Chartered by the state of Indiana in 1844, the University was governed by the Holy Cross priests until 1967, when governance was transferred to a two-tiered, mixed board of lay and religious trustees and fellows.

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