Posted: 08-Oct-24
Type: Full-time
Salary: Open
Categories:
Internal Number: 251006585
Loyola/Notre Dame Library
Part time
R-0000000246
Position Title
Temporary Program Assistant
Employee Type
Office/Department
Work Environment
Position Duties
Program Assistant position in The Karson Institute for Race, Peace, & Social Justice
The program assistant in the Karson Institute
Receives and screens visitors, answers telephone calls and directs calls or messages to appropriate staff members
Maintains daily appointment calendar for Director; communicates information regarding cancellations or changes
Makes appointments and travel arrangements as needed
Assists with development and revision of forms, letters, publications, and website content to enhance office operations
Types various correspondences, minutes, documents, schedules and forms to support the team
Organizes and maintains files
Maintains and monitors budget entries and processes budget transfers
Maintains all office equipment, including ordering equipment and supplies, scheduling repair and maintenance and troubleshooting of equipment
Resolves or appropriately refers questions, requests, complaints, and problems
Performs special projects as assigned
Provide confidential administrative support
Sort and distribute incoming mail and correspondence
Collect and prepare information for use in discussions and meetings, etc.
Coordinate events, and meetings; coordinate room reservations, refreshments, set-up, equipment, and provide logistical support
Other duties as assigned
Associate's or vocational/technical school degree and 3-5 years of related experience, knowledge of office practices, procedures, systems and equipment. Proficiency in Microsoft Office products (i.e. Word, Excel, PowerPoint, Outlook, etc.) and data systems. Excellent written and oral communication skills, efficient work habits, strong organizational skills, strong attention to detail. Strong multi-tasking and follow-up skills with ability to manage and meet multiple deadlines. Ability to produce accurate work. Ability to maintain confidentiality and use discretion. Demonstrated experience organizing, planning, and coordinating events. Ability to support the University's goals for institutional diversity, as well as the goals and values of a Catholic, Jesuit education.
Compensation Range:
$18.72/hr - $23.39/hr
Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements.
University Description
Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyolaâ™s beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.
Diversity Statement
Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.
About Us
Human Resources
410-617-2354
PI251006585
