The Medical Secretary provides administrative support for five genetic counselors and a Patient Service Coordinator in the Prenatal Genetic Counseling office within the Division of Maternal-Fetal Medicine (MFM).
Answer incoming calls and direct them to appropriate party.
Preparation of patient charts for office visits that involve a procedure.
Contacting patient's medical care provider to obtain copies of laboratory reports and other pertinent medical records.
Greet patients when they arrive for appointments and provide them with necessary forms to complete.
Contact all pateints prior to their scheduled telemedicine appointment to remind them of visit and the necessary details therein, and assist with E check-in, as needed.
Schedule first trimester screening appointments when the office scheduling coordinator is unavailable.
Serve as back up to schedule routine genetic counseling visits, when the scheduling coordinator is out of the office.
Scanning of all documents into the electronic medical record including outside reference lab results and all first trimester screen results.
Deliver specimens to Pathology Core Lab.
Drop off packaged specimens to the Federal Express drop box.
Faxing and/or mailing of all signed correspondence.
Executing reimbursements for expenses incurred by Prenatal Genetic Counseling staff.
Payment of invoices for incurred office expenses.
Organize and order all office supplies.
Other duties as assigned.
Maintain confidentiality and discretion at all times.
Maintain a high level of accuracy, organization, and time management in order to prioritize work.
High school diploma/GED required. Two years college preferred.
Require minimum of one years of customer service work experience.
Experience working with various software applications preferred.
Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.
Classified Title: Medical Secretary Working Title: CO Medical Secretary Role/Level/Range: ATO 40/E/02/OC Starting Salary Range: $13.36 - $18.41/hr: Commensurate with experience Employee group: Full Time Schedule: Monday - Friday, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10002858-SOM OB GYN Cytogenetics Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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