The Office Manager for Development is responsible for coordinating administrative, fiscal, and building operations for University Development while providing administrative support for the Executive Director of University Development as well as support, when needed, for special projects for the Director of Undergraduate Academic Development and the Senior Director of Development for the Williams School.
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise
Provides administrative support for Executive Director of University Development including managing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans including travel itineraries and meeting agendas, scheduling donor visits and appointments; compiling documents for donor meetings and gift proposals; completing meeting follow-up including contact reports and donor correspondence.
Responsible for generation and customization of reports using Raiser’s Edge and Excel to track department projects and goals. Responsible for proactive data reporting and analysis for department wide initiatives.
Establishes a welcoming and friendly tone for visitors, anticipating needs of guests to the office. Answers, screens and refers telephone calls. Uses discretion is assessing the priority and urgency of calls. Researches background information to assist Executive Director in answering questions or concerns.
Prioritizes incoming issues and concerns addressed to the Executive Director of University Development to determine appropriate response or action. Proactively gathers information to assist in determining response. Works collaboratively with others in development to achieve goals of the department.
Manages conflicting needs while handling matters expeditiously and proactively often under deadline pressures.
Coordinates department wide activities such as department meetings. Communicates with all development employees to provide any announcements and needed information. Tracks and coordinates all development supplies and ensures adequate inventory so that needs are met, while also remaining within the budget.
Oversees all development budgets to ensure expenses are properly documented and budgets are managed and maintained. Oversees expenditures from all development accounts, oversees travel expenditures to ensure that travel expenses are consistent with departmental, University, and federal guidelines. Prepares regular reports and projections on budget for review with the Executive Director.
Coordinates all work orders, building improvements, and maintenance for the Development Building. Identifies areas for potential facility improvements and needs. Develops and maintains efficient and effective working relationship with Facilities and third parties to make sure all building needs are being met and work orders are completed in a timely manner. Identifies and troubleshoots potential problems, disruptions, and delays.
High school diploma required and bachelor’s degree preferred with a minimum of 5 years of administrative support experience or a combination of experience and education for which similar skills would be acquired. Strong records maintenance skills. Proficient user of personal computers and related software applications especially Microsoft Office Suite, Mac/Apple systems, Raiser’s Edge, and other applications applicable to the office. Demonstrated ability to maintain confidentiality. Ability to work independently, efficiently, accurately, and with great attention to detail. Excellent interpersonal skills. Ability to communicate effectively, both orally and in writing. Knowledge of the formal and informal departmental goals, standards, policies and procedures which includes familiarity with other departments within the University. Effectively and efficiently handles multiple/simultaneous tasks and projects. Must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.
Upload cover letter and resume are requested. Review of applications begins immediately and will continue until position is filled.
External Applicants: Complete the online application forms. Resume and cover letter are requested. If your upload aresume on the Quick Apply screen, the application will automatically populate your resume details, and you may verify and update data on the My Information page. Add a cover letter to the Resume/CV document upload section at the bottom of the My Experience application page as requested. You will not be able to modify your application after you submit it. The online application form requires you provide names and contact information for three professional references, such as a current or former supervisor.
Current W&L Employees: Apply from your existing Workday account. Search "Find Jobs" and click "Find Jobs" or "Tasks and Reports". Locate position and click apply. Update your Education and Job History. Provide names for three professional references with contact information in the appropriate boxes. Fill out the required questionnaire. Cover letter and resume are requested. Refer to the Job Aid for additional guidance.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling. Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Working Conditions: None
Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Schedule: M-F, 8:30 am – 4:30 pm with occasional nights and weekend hours required.
Weekly Hours: 35
Minimum Pay: $21.81
Pay commensurate with experience.
Internal Number: R128
About Washington and Lee University
Washington and Lee is a top-ranked, private institution in Lexington, Virginia where we integrate the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our graduates, mentored by a faculty of teacher-scholars, are ready to make a meaningful impact wherever they go in the world.
The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings.
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the devel...opment of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.