The Assistant Director of JHUnions & Programming provides primary oversight and coordination for JHUnions Student Centers (Levering Hall, Mattin Center, the LaB, and Freshman Quad Annex), campus programming, and student organization events. The assistant director is responsible for the development and implementation of policies and procedures related to student programming and use of student center facilities. In addition, the assistant director will work with the director of JHUnions & Programming to evaluate the current use of space in JHUnions facilities and implement a plan to activate them to increase student usage, enhance community, and create inclusive experiences where students can gather socially. These programs will augment and compliment the academic mission of the university. JHUnions & Programming is housed in the division of Student Life in Student Affairs. The assistant director reports to the director of JHUnions & Programming.
The assistant director must be able to function independently and professionally in the assigned tasks and will serve as the director of JHUnions & Programming in the absence of the director. Evening and weekend hours are to be expected.
Essential Job Functions
Supervision (30% of time)
Hire and provide evaluation, training and development for the JHUnions student building managers, assistant building managers, student monitors, and Arellano Theater proctors.
Event management and advising (25% of time)
Work collaboratively with staff in the Homewood Arts Program, the Office of Multicultural Affairs, Orientation and First Year Experience, Interfaith Center, the Digital Media Center, Recreation Center, Student Leadership & Involvement, and academic units to connect student organizations to resources and inform them of policies and procedures.
Directly advise Spring Fair traditions board and the Spring Fair yearly festival event.
Assist staff in JHUnions & Programming in the execution of major campus programs such as Hoptoberfest, Lighting of the Quads, HOPthon, JHUMUNC, JohnCon, etc.
Advise and support the planning and implementation of student organization programming and events.
Collaborate with staff and student groups to establish new, campus wide late night programs and traditions aimed towards creating an inclusive campus culture.
Approve student organization budget and event requests in Hopkins Groups.
Work closely with Plant Operations, Campus Safety and Security, Dining, Scheduling and Event Services, and Parking and Transportation to ensure customer satisfaction and safety.
Advise student programming groups on the responsible management of budget allocations totaling over $450,000.
Facilities management and operations (25% of time)
Communicate regularly with the office of JHU Office of Facilities Management who will ensure that all Student Center facilities are clean and well maintained.
Assist the director of JHUnions & Programming and the department of Design and Construction in assessing building needs for JHUnions spaces prior to the construction of a new student center.
Provide excellent customer service to visitors and users in JHUnions.
Responsible for key coordination and J-Card access for student center facilities.
Strategic management (15% of time)
Contribute to an environment in which student and staff generated programming serve the strategic needs of the university.
Develop and implement policies and procedures for event planning and approval.
Manage JHUnions websites and assessment initiatives.
Other duties as assigned (5% of time)
Serve in the Dean's emergency on-call team.
Serve on committees as assigned.
Represent the office for open houses, orientations, etc.
Bachelor's degree required. Master's degree in Student Personnel, Higher Education, or related field preferred.
Minimum of three or more years of progressively responsible experience in student involvement, student activities, leadership in a higher education setting.
Direct involvement and/or working experience with university center/unions in a higher education setting is preferred.
Special Knowledge, Skills, or Abilities:
Knowledge of principles and practices of student activities programs and union operations at higher education institutions.
Demonstrated expertise in facility management, supervision, budget management, risk management and training.
Proven success in working with students, faculty, and staff.
Strong organizational, communication, and interpersonal skills.
Strong advising, leadership, and collaborative skills.
Strong commitment to equity, diversity, and inclusion.
Ability to communicate effectively, both orally and in writing.
High accuracy, attention to details, and timeliness.
Ability to develop and implement short and long-range plans to meet program needs.
Ability to establish and maintain effective working relationships.
Ability to complete multiple complex projects at the same time.
Classified Title: Student Services Administrator Working Title: Assistant Director, JHUnions & Programming Role/Level/Range: ACRP/03/MC Starting Salary Range: $50,000 - $60,000 Employee group: Full Time Schedule: Mon - Fri 830 - 5pm Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001415-JHUnions & Programming Personnel area: University Student Services
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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