Payroll Shared Services handles the processing and payment of all payrolls for Johns Hopkins. This includes the bi-weekly, semi-monthly, and weekly payrolls for multiple employers. Payrolls are processed using SAP.
This position manages the activities of Payroll Shared Services to cover a variety of overlapping activities. Activities within payroll include: payroll processing to create regular and off cycle payments for weekly, biweekly and semi-monthly pays, time management for hours from CATS, Kronos and Work Force Management, JHHS leave accruals for PTO, vacation and sick, garnishment processing and remittances, processing the I-9, tax forms and direct deposit forms, finance account postings, encumbrances (commitments), and 3rd Party Remittance posting to Accounts Payable for payments to vendors for payroll deductions.
Due to the breadth of the position's responsibilities across a variety of employers compounded by two distinct, complex systems, the need for collaboration with the staff in a variety of offices is essential.
The position plays a key role in the implementation of system changes including upgrades, SAP notes and support packs, tax update bulletins (TUB's), enhancements projects and maintenance tasks.
This position develops the testing samples and authorizes changes for the production environment. For system related activities, the position works with a variety of IT offices including those supporting SAP, Kronos, and Work Force Management.
The position works with independent auditors for both JHU and JHHS for the annual audits and interacts with garnishment vendors including federal and state agencies.
Ensuring timely and accurate payroll results; hiring and fostering staff development; participating in the continuous implementation of system changes for SAP and continuous process improvements; recommending and implementing procedure and policy changes
Evaluating compliance with federal and state tax regulations (FICA, W-2, 1042-S tax issues)
Working with HR Shared Services to resolve process issues; acting as audit liaison for independent, federal and state auditors for payroll matters
Presenting testimony in criminal and civil cases in Maryland District Court on behalf of the University for Payroll Records of employees
Working with various departments to resolve accounting problems related to payroll transactions.
Bachelor's in Finance, Accounting, Business or related field required.
Payroll certification and payroll experience may be substituted for education.
MBA, CPA or MS Finance preferred.
Seven years of progressively responsible related work experience. Payroll experience is a must. SAP/ERP experience and/or higher education experience is desired.
Key skills: and abilities:
Knowledge of accounting theory and practice including internal controls; experience with federal and multi-state payroll regulations including compensation and benefit
Knowledge of complex computer systems as well as PC office software (Excel and Word); excellent time management skills; results-oriented person with ability to understand the need for flexible processes
Excellent general management skills including innovative human resource development; ability to select and develop staff that can excel in the Johns Hopkins environment
Ability to develop policies and procedures in cooperation with others who represent a wide range of interests and needs, work on simultaneous projects and delegate, as appropriate, to staff, work independently and provide leadership with recommendations, motivate others with strong, honest leadership, meet deadlines, and demonstrate flexibility in her/his approaches
Develop consensus and bring closure to a variety of complex issues (and reach this consensus with staff s/he has no authority over); analyze issues and conceptualize solutions, as well as establish, implement and communicate procedures and policies in a clear and concise manner.
Classified Title: Accounting Manager Working Title: Payroll Manager Role/Level/Range: ATP/04/PF Starting Salary Range: $80,665 - $110,880; commensurate with experience Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: 03-MD:Eastern High Campus Department name: 10001589-Payroll Shared Services Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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