Welcome to the official site for employment opportunities at MICA. At MICA, we value diversity and empower our employees to use their talent in a variety of ways. We are pleased that you are interested in career opportunities offered at MICA.
General purpose:Â The Executive Assistant to the President provides holistic supportâadministrative, scheduling, operational, budgetary, and project-basedâto the President and overall support to the affairs of the Board of Trustees and the needs of individual trustees. The position requires a thorough knowledge of college policies, procedures, and operations, as well as an understanding of the college's role within the local community and national and global stage. Working as an integral part of a team of knowledgeable administrators, the Executive Assistant must be able to understand the overall goals of the college and its strategic initiatives. This position often works independently with minimal direction in support of the President.
The Executive Assistant to the President has recurring contact with members of the Board of Trustees, senior administrators and executives, public and private officials, the media, students, and parents. Â The Executive Assistant to the President exercises initiative and independent judgment in managing the Presidentâs schedule and the officeâs daily activities and uses discretion in the dissemination of information to faculty, students, staff, and the various bodies served by the College.
Facilitate the efficient use of the President's time through development and coordination of a multifaceted calendar of internal and external appointments, meetings, and functions
Proofread and edit documents, and create letters, reports, presentations, and other documents for a variety of official presentations and events
Promote a positive image of the College by responding to inquiries from students, parents, faculty, staff, and public and private officials, providing information regarding the College policies and referring inquiries to the appropriate office, and receiving visitors to the President's office
Serve as a liaison between the President and other College administrators, members of the Board of Trustees, public and private officials, various boards, faculty, staff, and students by communicating and/or interpreting policy, decisions, and documents issued by the College
Support the Board of Trustees with its meeting logistics, board portal content and management, board meeting and executive committee minutes taking, and support for members of the Board of Trustees
Maintain the confidentiality of the College administration by exercising discretion in communicating information to faculty, students, staff and the various groups served by the College and in handling administrative records and files
Coordinate the flow of incoming and outgoing communications by receiving, routing, and/or responding to and determining the appropriate office, department, or agency for outgoing communications
Assist the President in oversight functions by reviewing, monitoring, and approving various College action forms and reviewing correspondence and documents prepared by other offices for the presidentâs signature
Facilitate the effective planning and organization of meetings by assuming responsibility for the development and timely availability of agendas and collecting documentation
Facilitate efficient and cost-effective official travel for the President and other official visitors by making travel arrangements and preparing associated approval forms and expense reports
Provide information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats
Prepare correspondence for distribution or approval and signature, checking the documents for completeness and accuracy
Assist with development and management of the budgets under control of the President's Office by maintaining budget records, reconciling and verifying vouchers and receipts for accuracy, producing financial reports and summaries and approving expenditure
Develop and maintain easily accessible electronic and conventional file system
Develop and/or manage special projects involving the College, the community, and government officials
Coordinate and manage special events as designated by the Presidentâs Office
Perform other duties as assigned
Required qualifications and skills:Â
A fundamental embracement of MICAâs Mission and Vision, commitment to Diversity, Equity, Inclusion and Globalization (DEIG), and Core Values
Bachelorâs degree and minimum 3 years of experienceÂ or Associateâs degree and minimum 5 years of experience
High level of proficiency with Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint
Excellent communication and writing, research and editing skills, demonstrating proper usage of spelling, grammar and punctuation
Exceptional organizational skills and project coordination experience
Excellent interpersonal skills and flexibility with the ability to work well with all levels of internal management and staff
Ability to prioritize tasks and information flow while functioning well within a fast-paced and deadline driven environment
Discretion with confidential information
Capable of undertaking independent web-research
Excellent attention to detail and demonstrated commitment to timely completion of projects
Experience working in Higher EducationÂ
Conditions of Employment:
Candidate must successfully complete a full background check
May need to work additional hours and some weekends during times of peak activity
Reporting to this position:Â Administrative Assistant
Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.
Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.
MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.
Internal Number: R1282
About Maryland Institute College of Art
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.