The Administrative Assistant is responsible for providing clerical, administrative, and project support to the nursing program and all activities overseen by the Nursing Program Director. He/she maintains a current knowledge of appropriate college and academic policies, processes and procedures in an effort to assure efficiency and integrity of the nursing department. Serves as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Oversees and/or participates in the coordination, control, and completion of special projects and events. May serve on a variety of committees in a support capacity.
Associate's degree in Administrative Support Technology or equivalent combination of education and experience required. Responsibilities:
Understands and adheres to the Values, Mission and Vision of Danville Community College and the Nursing Department.
Provides administrative support for the Nursing Program Director and other nursing faculty, as directed by the Program Director.
Provides support for associated activities, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of issues.
Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.
Organizes and facilitates meetings, conferences, and special events as requested; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
Is actively involved in the accreditation and other related activities for the Nursing Department.
In collaboration with the Dean's office supports meetings that may occur on campus.
Establishes and maintains organized and efficient files and records for the Nursing Department; gathers, enters, and/or updates data to maintain records, files and databases, as appropriate. Responsible for the administration, security, confidentiality, and retention of office files.
Creates, composes, and edits technical and/or administrative correspondence and documentation; prepares a variety of technical, statistical, financial and narrative reports, letters, memos, and other written correspondence and materials.
Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
Assists in the coordination, control, and completion of special projects as requested.
Assists with preparation of presentations delivered by nursing faculty.
Attends and takes notes at various administrative and operational meetings, as requested.
Serves as an integral component in staff, faculty and student activities as directed by the Program Director.
Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
Serves as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
Performs other job-related duties as assigned.
Pleasant, courteous and professional customer service skills.
Working knowledge and experience using Microsoft Office software. Specifically, is proficient in the use of Outlook, Word, Excel and PowerPoint.
Demonstrates excellent written and oral communication skills.
Demonstrates excellent organizational skills with ability to manage multiple tasks simultaneously.
Demonstrates ability to work independently as well as in a collaborative fashion.
Maintains the highest level of confidentiality and professionalism at all times.
Internal Number: 32810
About Danville Community College
Virginia's Community College's educate 240,000 credit students annually and over 170,000 non-credit students at 23 Community Colleges with over 40 campus locations throughout the Commonwealth. Our mission is to provide comprehensive higher education and workforce training programs and services of superior quality. These programs are financially and geographically accessible to meet the individual, business, and community needs of the Commonwealth.