Senior Program and Administrative Support Specialist - (210000G1)
The Marlene and Stewart Greenebaum Comprehensive Cancer Center (UMGCCC) in the University of Maryland, Baltimore (UMB) School of Medicine is seeking a Senior Program and Administrative Support Specialist. Under general supervision, this position will report directly to the Director and Chair of the UMGCCC in supporting the programmatic goals of the UMGCCC and overseeing the day-to-day administrative operations.
The Senior Program and Administrative Support Specialist provides executive administrative support to the UMGCCC Director, including independently handling inquiries and matters of significance, managing calendars and arranging travel and conferences, and developing content and dissemination strategies for speeches, presentations, articles, and web content.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
The University of Maryland, Baltimore was recently ranked 13th on Forbes Magazine's list of America's Best Large Employers (February, 2021).
In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Responsible for the day-to-day administrative support functions for the Director's office.
Receive and screen telephone calls and visitors. Independently handles procedural, matters of significance, and inquiries. Gather information and disseminate office communications to pertinent parties.
Manages and coordinates calendar. Ensure agendas, documents, and equipment are scheduled. Schedules and organizes complex activities such as meetings, travel, conferences and department activities for members in the Program in Oncology.
Acts as a liaison with other departments and outside agencies, which may also include high-level staff such as management team. Handle confidential and non-routine information and explains policies when necessary. Follow up and resolve all business office issues or concerns and advises management as necessary. Follow up and resolve all business office issues or concerns and advises management as necessary.
Establish and manage business records. Develop and maintain record filing system, file classification, tracking, and retention schedule. Gather material and interpret data to prepare recurring administrative reports.
Responsible for all aspects of the specific program (project #), including day-to-day operations, project management, and contract compliance for a program.
Lead development and content of speeches, presentations, articles and other forms of content dissemination. Contribute substantially in the development and implementation of communication and dissemination strategies, including providing oversight to social marketing strategy, making media appearances, and maintaining content on website.
Perform specialized administrative functions, including research and data analyses, program coordination and monitoring, data collection, database creation, surveys, reports, and recommends program changes.
Monitor and maintain relationships with internal and external stakeholders (i.e.: contractors, state agencies, legislature, and sponsors) to ensure compliance with work plan and deliverables.
Lead preparation of final program and financial reports for submission to management or outside agencies.
Prepare pre- and post- award reports regarding funding and/or funding continuation from outside sponsors.
Develop and facilitate workshops, meetings, or conferences with high impact on program and/or participants. Coordinate logistics, scheduling, communications, and participation.
Coordinate program activities through delegation of assignments to staff. May supervise and mentor other support staff.
In collaboration with programmatic leadership, plan, develop, administer and coordinate new or revised goals and objectives for programs. Ensure that goals, objectives, and deliverables specified are accomplished in accordance within priorities, time and funding limitations, or other specifications.
Provide advanced administrative and research support to the programmatic leadership teams. Evaluate program effectiveness in order to develop and implement new or improved methods.
Performs other duties as assigned.
Education : Bachelor's degree.
Experience: Three (3) years administrative or program coordination experience.
Other: Related experience to program may be substituted for experience.
Preferred Supervisory Experience: One (1) year in work coordination, training, and daily oversight of staff, students, or volunteers.
Knowledge/Skills/Abilities: Ability to prepare financial statements and budgets.
Hiring Range: Commensurate with education and experience (~$60k-70k)
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job: Reg or CII Exempt Staff - e1431e
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Organization: School of Medicine - Marlene and Stewart Greenebaum Comprehensive Cancer Center
Job Posting: May 7, 2021
Unposting Date: May 22, 2021, 3:59:00 AM
Internal Number: 171221
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.