The Development Coordinator for Wilmer Eye Institute holds a pivotal role for the development team and is instrumental to our continued fundraising success. The Development Coordinator is frequently the ﬁrst member of our team to interact with potential and new donors and sets the tone for their interaction with the team. The Development Coordinator will report directly to the Senior Development Coordinator. Key responsibilities of this position are: gift processing, fund management, database management, reporting, and handling the oﬃces ﬁnances/budget. The number of sophisticated donors, the fast pace of the oﬃce, and the complexity of many prospects require a high level of independent thinking, attention to detail, ﬂexibility, advanced computer skills, and excellent interpersonal communication.
Fundraising and Relationship Management
Process charitable gifts to the Wilmer Eye institutes 174 faculty members across our 9 Divisions, 9 clinics and the Research Division. Deposit funds to appropriate accounts, and work with divisional ﬁnance teams to create new accounts and endowments, as needed. This position requires interaction with faculty, the Johns Hopkins University Treasurer's Oﬃce, Development Business Services, and Oﬃce of Research and Sponsored Projects, departmental and division administration and appropriate oﬃces within the Fund for Johns Hopkins Medicine, as well as, JHU Development and Alumni Relations central teams.
Receive gifts via mail, FedEx, Interoﬃce, emails/online, phone calls, and fax. Understand the speciﬁc issues associated with receiving gifts from each source, and how to handle and process these gifts utilizing the appropriate software including but not limited to CPA, Business Intelligence (BI), Aladin, PowerBi, and Relationship Management.
Develop and maintain expert knowledge of Aladin database as well as a thorough understanding of constituent management, relationship management and development research policies and protocols.
Master Business Intelligence processes to prepare scheduled and ad hoc reports for gift oﬃcers and faculty regarding faculty engagement, new prospects/donors and follow-up. Also, to develop mailing lists for Wilmer's 5 yearly publications.
Oversee pledge and cash projects, managing pledge collection process.
Manage the tracking, reporting and notiﬁcation process for memorial and honorary donations, including serving as liaison with the honoree or the appropriate family member(s).
Serve as the primary point of contact with the Oﬃce of research and Sponsored Projects to ensure the appropriate processing and recording of philanthropic grants.
Design and produce reports (ﬁnancial and/or development) as required, utilizing Excel, word, Aladin, PowerBI, and Business Intelligence to be used for presentation slides for Board of Governors and Faculty meetings, as well as Wilmer publications
Work with gift oﬃcers to gather and interpret information and data in preparation for donor meetings, faculty meetings, events, presentations and proposals.
Maintain a thorough working knowledge of SAP ﬁnancial system. Monitor and reconcile on a monthly, quarterly and annual basis the oﬃce budget in coordination with the Sr. Director of Development.
Process receipts and reimbursements. Coordinate payment process for external vendors.
Eﬀectively communicate with high-level donors, patients, guests, faculty, department chairs, development staﬀ, administrators and professional colleagues over the telephone, in writing, and in person.
Work independently, manage projects, and determine priorities. Maintain a high degree of professionalism and conﬁdentiality. Discretion is a priority.
Assist Administrative Coordinator with answering phones, photocopying, ﬁling, organizational needs, and other basic administrative tasks.
Assist Administrative Coordinator when necessary with all development events including professorships, professional meetings, receptions and Board of Governors meetings for the Wilmer Development oﬃce.
Represent the Wilmer Eye Institute on the Relationship Management Liaison Group, Coordinator Round Table, and other institutional groups as appropriate.
Additional tasks to be assigned as needed.
Background Experience and Requirements
High School Diploma/GED required.
Three years of related experience required. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Two years of college or equivalent work experience preferred.
Strong computer literacy skills and the aptitude to learn new software. Highly developed organizational skills with the ability to multi-tasks.
Ability to manage projects and determine priorities.
Excellent interpersonal, verbal and written communication skills.
Ability to work independently, ability to work as part of a team, and ability to maintain a high degree of professionalism and conﬁdentiality.
Ability to perform within severe time constraints with the highest degree of accuracy, eﬀectiveness, and diplomacy.
Ability to understand workload and time constraints in order to determine priorities based on the needs of the Wilmer Eye Institute and the Development Oﬃce.
Willingness to learn different data management systems; such as PowerBI and Tableau.
Classified Title: Development Coordinator Working Title: Development Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003234-SOM Admin FJHM Wilmer Eye Institute Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.