Participate in the development and implementation of administrative standards, policies and practices for the organization.
Function as administrative interface between Spirit & Place and School of Liberal Arts.
Prepare correspondence, direct mail, reports, presentations, agendas, minutes, surveys, registration forms, etc. (training provided).
Manage customer service related to event registrations.
Support communications functions by updating the website, preparing newsletters and e-blasts, and updating campus and community calendars.
Manage calendar and meetings for Spirit & Place Director.
Assist with clerical tasks, i.e. duplication, scanning, ordering supplies, etc.
Answer main telephone line and respond to general email inquiries as needed.
Other duties, as assigned.
One year of experience.
Passion for detail-oriented, organizational work. Excellent customer service skills. Good communication skills. Experience using Microsoft office (word, PowerPoint and excel). Ability to manage multiple responsibilities/tasks.
Some college in a nonprofit environment or higher education institutional advancement. Experience in a high volume office environment.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and both off and on campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Working Conditions / Demands
Required training (beyond university requirements) will include a two-day workshop on systemic racism, as well as training on Zoom, Eventbrite, Google Forms, Mailchimp, Qualtrics, and others as needed.
20 hours per week, flexible. Must work minimum of 3 days per week. Must be available for Monday morning staff meetings. Some weekend and evenings may be required (notification well in advance), especially in November during the Spirit & Place Festival.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
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About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.