The Grants and Contracts Analyst coordinates administrative and financial activities related to sponsored projects in the Department of Radiology and Radiological Science in the Divisions of MR Research, Cancer Imaging and Radiological Physics Division (RPD). The Analyst will support 10-15 faculty with a portfolio of sponsors from private foundations, federal agencies, and commercial entities (clinical trials). The Analyst will manage sponsored projects post-award functions that include, but may not be limited to: budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. The ideal candidate will work independently on a variety of grants/contracts that range from simple to moderately complex. S/he gives appropriate administrative guidance on regulations & guidelines to ensure compliance.
The Analyst will report directly to the Grants and Contracts Manager and indirectly to the Associate Administrator for Sponsored Projects in Radiology.
Primary Duties and Responsibilities
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied.
Ensure compliance in all other areas related to grant and contract management, including federal regulations, sponsoring organization guidelines, award terms and conditions, institutional, departmental, and divisional policies, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications on the financial status of current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental/divisional leadership. Coordinate the process of setting up awards after grant number is assigned, including reviewing the award, verifying award set-up, and ensuring personnel is setup appropriately.
Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, and paying invoices. If an award includes a subrecipient, ensure paperwork is completed timely.
Coordinate the award closeout process, including working with Research Compliance to ensure the Financial Status Reports (FSR) are completed accurately and timely.
Provide information and direct assistance required to complete contract and grant closeouts, including working with Sponsored Projects Shared Services.
Participate in monthly Division research meetings, which includes research faculty and grant support staff.
Bachelor’s Degree required, preferably in Finance, Accounting, or other related field
Two (2) years of administrative/budgeting experience, preferably in a research/academic setting
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Special Knowledge, Skills, and Abilities:
Ability to make independent judgments and to act on decisions on a daily basis
Ability to work for long period of time without direction
Ability to prioritize own work
Ability to work with flexibility on several task simultaneously and to meet various concurrent deadlines
Very strong organizational skills, analytical and problem solving ability, and attention to details
Ability to maintain confidentiality
Strong interpersonal and communication skills, both oral and written
Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts
Classified Title: Grants & Contracts Analyst Working Title: Grants & Contracts Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,700 -$60,000; Commensurate with Experience Employee group: Full Time Schedule: M-F, 8:30AM - 5:00PM Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10003161-SOM Rad Research Administration Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
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