The Payroll Supervisor supports the Assistant Controller – Accounts Payable and Payroll in timely and accurate payroll processing and reporting for all categories of University employees. The incumbent collects the necessary information and prepares required reports in order to keep the University in compliance with federal, state, and local tax laws related to the depositing of taxes and reporting of taxes and wages, maintenance of payroll deductions related to federal, state, and local needs such as garnishments and the remitting of those deductions to the proper agency and tax reporting according to federal, state, and local authorities as required by those agencies before the specified due dates.
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Implements, maintains and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries and wages, benefits, garnishments, taxes and other deductions.
Supervises payroll staff and oversees the daily workflow of the department.
Confirms accuracy of employee hours worked, deductions and gross and net pay through a combination of detailed review and analytical procedures.
Ensures accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates.
Processes monthly and bi-weekly payroll. Prepares and distributes payroll checks, direct deposit and advices as required for all employees of the University.
Assists in the maintenance of all payroll tax records and preparation of all quarterly and annual reports and filings as required by federal, state, and local authorities. Coordinates with third-party payroll tax service provider to ensure proper transmission of necessary payroll tax data and dissemination to regulatory agencies.
Prepares necessary paperwork to submit deductions to federal, state, and local authorities or others, as required for deductions such as garnishments, tax levies, and child care support.
Prepares payroll account reconciliations between various payroll reports and the general ledger.
Keeps abreast of changing rules and regulations that affect payroll at the University through newsletters, conferences, classes, etc.
Supervises the due diligence process for notifying payroll recipients whose checks have not cleared the University's bank account in a timely manner.
Creates and maintains written procedures for the payroll department.
Other related duties as assigned.
Associates degree in accounting, finance, business, or related field and 5 or more years’ experience in relevant field, or a combination of education and experience from which a similar skillset would be obtained. Bachelor’s degree preferred. Must have working knowledge of applicable payroll concepts and regulations (e.g., labor laws, employment classification, leave payouts, benefit deductions, etc.) Experience working with Enterprise Resource Planning (ERP) systems such as Workday Finance/HCM, or other automated payroll systems, is advantageous. This position works closely with employees and managers and must have excellent interpersonal and communication skills with the ability to provide customer service courteously and work effectively with diverse groups of people. Must be proficient in Microsoft Word and Excel. Supervisory and leadership experience along with a background in a higher education setting is advantageous.
Application Instructions: Upload a resume and cover letter required. You will be asked to provide contact information for professional references in the application questionnaire.
Application deadline is May 4, 2021. Review of applications will begin and continue until position is filled.
External Applicants: Please upload your resume on the Quick Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. You will not be able to modify your application after you submit it. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. The online application form requires you provide names and contact information for three professional references.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Working Conditions: None
Types of Work: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Work Schedule: Monday – Friday, 8:30 am – 4:30 pm with occasional evening and weekend hours required.
Weekly Hours: 35
Minimum Pay: $55,131.00
Pay commensurate with experience.
Internal Number: R110
About Washington and Lee University
Washington and Lee is a top-ranked, private institution in Lexington, Virginia where we integrate the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our graduates, mentored by a faculty of teacher-scholars, are ready to make a meaningful impact wherever they go in the world.
The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings.
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the devel...opment of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.