Starting Salary Range: Commensurate with experience
Employee group: Full time
Employee subgroup (FLSA Status): Non-Exempt
Position Type: New
Schedule (hours/days): 8:30 am to 5:00 pm
Personnel area (School): Academic and Business Centers
Org unit name and #: Technical Leadership & Innovation - 60000074
Department name: Jhpiego
Reports to (Job title): Vice President, Technical Leadership & Innovation
Jhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego works with health experts, governments and community leaders to provide high-quality health care. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving delivery of care.
The Sr. Administrative Coordinator will provide a range of general administrative support to the Vice President for Technical Leadership & Innovations (TLI), including high level, confidential and professional functions. The Sr. Administrative Coordinator plays a key role in conserving the VP’s time and focus, and ensuring appropriate communication between the Vice President, key internal and external executives, field operations, and employees. The Sr. Administrative Coordinator will also provide management support across the department, including providing administrative support to select teams, supporting departmental meetings, events and activities, managing procurements and contracts and working closely with the Director, Operations & Management to develop and manage workplans and budgets.
Specific duties & responsibilities:
Support VP’s day-to-day administrative support needs, including establishing appointment priorities and maintaining VPs calendar and appointment schedule, supporting meetings (preparing agendas and materials, taking notes) and managing all aspects of VPs travel (travel arrangements, agendas, expense reports, etc.).
Proactively stay abreast of key requests, tasks and due dates to ensure timely completion. Request information and actions on behalf of the VP and ensure that these requests are fulfilled efficiently and effectively. Review, analyze and cull incoming material and data and summarize the content to brief the VP regarding important issues or conflicts as they arise.
Communicate with and manage high level relationships with internal and external global and domestic partners. Compose complex correspondence requiring understanding of Jhpiego’s mission, priorities and VP’s role. Appropriately handle confidential, sensitive and proprietary information.
Assist in the preparation and management of departmental annual workplans and budgets, reconcile expenses, review monthly financial reports and liaise with finance and accounting staff to resolve issues.
Manage all aspects of procurement including putting in place vendor, contract and consultancy agreements, reconciling invoices and tracking payments.
Provide administrative and management support to select TLI teams.
Assist in organizing and provide logistical support to departmental internal events, including retreats, trainings, and workshops.
Perform other duties as requested.
Minimum qualifications (mandatory):
5+ years' experience providing administrative support at the executive level
Bachelor’s degree strongly desired. High school diploma or GED required. Additional education may substitute for required education to the extent permitted by the JHU equivalency formula.
Highly motivated, goal oriented and self-starter with ability to maintain high level of professionalism and confidentiality in fast paced environment
Demonstrated ability to be proactive and work with little direction
Highly organized with keen attention to detail and ability to prioritize multiple competing responsibilities and assignments
Strong service orientation and ability to work collaboratively with both peers and senior level staff
Ability to interact with staff in a fast-paced environment, remaining flexible, proactive, resourceful and efficient
Strong oral and written communication skills
Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups
Superior demonstrated MS Word, Excel and PowerPoint skills
Ability to travel internationally
Internal Number: 49536-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.