Responsible for assisting the Associate Director in management of all financial functions for the Auxiliary Services of Homewood Student Affairs. This includes drafting (on a GAAP and a modified cash basis) of quarterly projections and budgets and variance analysis for review by the Associate Director, ad hoc reporting on divisional financial performance, creating and/or updating financial models and scenarios, housing and meal plan enrollment projections and allocations, and assisting with all financial processes including but not limited to annual budget preparation, capital budgets and year end closing.
This position will support operations funded by undergraduate room & board rates (especially housing operations), conference and event services, and property lease and rental income. In addition, this position will support both major and minor capital projects with respect to auxiliary operations.
Specific Duties & Responsibilities
Extract financial data from SAP to perform expense/revenue projections and financial analysis to develop reports for Associate Director on both GAAP and modified cash basis and for quarterly reporting to the University Budget Office.
Monitor expenditures throughout Auxiliary Services, perform budget analysis, and perform monthly account reconciliation reviews independently and accurately and to ensure that they comply with University policy.
Analyze complex financial data and extract and define relevant information while interpreting data for the purpose of determining past financial performance and/or to project a financial probability.
Develop/update detailed financial models for annual budgeting, projections and reporting.
Be a primary contributor to the annual budget preparation and assist with compilations and submission including salary, operating, minor and major-capital budgets as well as assisting with year-end closing activities.
Support the development of room rates for on-campus, undergraduate housing and rates for dining plans.
Monitor capital expenditures and report as needed; participate in capital budget process.
Ensure compliance with University financial and administrative policies.
Recommend budget adjustments and other cost improvement measures.
Ad hoc analysis and reporting for internal and external parties; ability to communicate results across all levels of the organization.
Utilize SAP system to approve purchase orders, online payment of invoices, shopping cart orders, and travel reimbursements and non-payroll cost transfers.
Supervise finance staff responsibility for auxiliary services operations (two – three positions).
Assist staff as needed to keep priorities on track, monitor progress, and work with vendors and internal departments to maintain working relationships and resolve financial issues.
Essential Job Functions:
Develop and analyze complex financial data and reports; identify relevant information, trendsand discrepancies from approved budgets; interpret data for the purpose of determining past financial performance and/or to project a financial position, prepares written analyses.
Inform and communicate financial problems and issues. Confer with appropriate internal and external offices to ensure that required policies and procedures are followed.
Train others in budget related policies and procedures. Develop and maintain written procedures and training materials as needed.
Review and approve non-payroll cost transfers, travel, shopping carts, and online payment requests. Complete necessary documents and forms, apply appropriate codes and follow established processing procedures. Create/change new master data as needed.
Execute and complete special projects and information requests.
Locate and compile information and format reports, graphs, tables, records and other sources of information.
Use various software applications, such as spreadsheets and word processing, to assemble, manipulate and/or format data and/or reports.
Supervise financial staff who support auxiliary services operations.
Routinely assists with the daily financial operations; assists with the development of annual operating budgets, fiscal year-end closing, preparing the five year plan and presentation materials for budget meetings.
Assist Auxiliary Services managers and staff on budget projections and processing issues and serve as liaison between business offices and managers; informs and communicates financial problems and issues to the Associate Director and reports on the status of current and pending issues.
Oversee administration of confidential staff payroll, including coordinating annual increases with department managers and supervisors, develop salary planning scenarios, forecast annual salary expenditures and identify and explain variances from budget.
Supervise and coordinate work for staff; schedule and assign work, determine deadlines, provide and recommend training, evaluate performance, counsel and make recommendations related to performance issues.
Position is required to understand all of the duties of the financial analyst position and perform those duties as necessary, as well as performing all other duties as assigned by the Associate Director.
Bachelor’s degree in finance, accounting, or other related field required.
Five years progressively responsible related financial/accounting experience.
Additional education (Master's in a related field) may substitute required experience and additional related experience may substitute required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills, or Abilities:
Requires thorough analytical skills and a high level of proficiency in Excel with the ability to develop complex financial models.
Proficiency with MS Word and PowerPoint.
Previous experience using relational data bases, SAP, and StarRez helpful.
Requires the ability to work independently with minimal supervision and excellent organizational skills to prioritize and manage multiple assignments in a diverse and frequently changing business environment.
Classified Title: Sr. Financial Analyst Working Title: Senior Financial Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $59,280-$81,435 Employee group: Full Time Schedule: 8:30-5:00 Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001452-Community Living Operations Personnel area: University Student Services
The successful candidate(s) for this position will be subject to a pre-employment background check.
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